Review your organization’s policies regularly to ensure they comply with federal, state and local requirements.
Create a Schedule
“HR should have at hand and periodically update a chart for each type of record to be retained, the primary custodian, the retention period, and the law or regulation that governs how long to retain that particular record,” says Susan Kline, a partner with the law firm Faegre Drinker in Indianapolis.
Carol Kardas suggests setting retention periods for the longest time required when documents are governed by more than one law. She also advises employers to keep all records related to pending litigation until the issue has been resolved.