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OSHA Reporting Requirements
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February 7, 2019

Make sure you have posted your “Occupational Safety and Health Administration’s (OSHA’s) Summary of 2018 work-related injury and illnesses” (Form 300A) in a noticeable place in your workplace. Employers that are covered by OSHA must post these forms from Feb. 1 to April 30, each year.

Employers with more than 10 employees (except for those in certain low-risk industries) must keep a record of “serious work-related injuries and illnesses”. (Minor injuries that are treated only by first aid do not need to be recorded.)

An incident report (Form 301), or equivalent must be filled out for each injury or illness and then logged on OSHA Form 300, or equivalent. Form 300A is a summary of the information in the log and that form ONLY must be posted in the work-site from Feb. 1 to April 30 each year. Additionally, employers with 20-249 employees, in certain designated industries, must also post the summary form 300A electronically, on the OSHA website, and your company’s EIN will be required to be listed on the form. The deadline to electronically submit 2018 information is March 2, 2019.

Please make sure that before posting or filing electronically, the form 300A is signed by a company executive – Not HR or your Safety Officer. If it is not signed, than the organization will not be compliant. There are only four company representatives who may certify the summary:

  • An owner of the company
  • An officer of the corporation
  • The highest-ranking company official working at the site
  • The immediate supervisor of the highest-ranking company official working at the site

You must post and file the form 300A even if you had no serious injuries or illnesses in the previous year.

You may have heard that other electronic filings were required for organizations with employees of 250 or over. That is no longer the case!

If you have any questions about this information or other HR related information, KardasLarson is here to help you navigate through the sea of uncertainty. Contact us today with any questions.

Lois Krause

Lois Krause

Author

With 25+ years of experience, Lois Krause's HR strengths include labor law, employee relations, OD, and performance management. Lois has advanced HR certifications.

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